Counselors can use the STARS Counselor Portal to search for student records, view submitted information, and check record status.
Searching for a Student
- Log in to the STARS Counselor Portal
- Go to Student Records > Search Applicants.
- On the search page, enter the student’s first name, last name, or the email address they used to create their STARS account.
- Click Search Records.
Tip: To see all students you have access to, leave the search fields blank and click Search Records.
Viewing Student Records
- Once results appear, click View next to the student’s name to see their STARS Record.
- The page may take a moment to load.
Note: If a student doesn’t appear in the STARS Counselor Portal, confirm that they’ve added at least one college to their My Colleges and Universities dashboard for the current cycle.
Understanding the Search Results Columns
Each student record displays key details in a table. Here's what to know:
- Submitted: Shows if the student has submitted their STARS Record.
- Date Sent: This shows when the record was sent to a college—not the same as the "Submitted" date. The record must be both submitted and linked to send to a college.
- Linked: Shows if the student's STARS Record is linked to their college application.
To confirm that a college has received the STARS Record, students should check their college application portal.
Note for IECs: It can take up to 24 hours after a student grants counselor access before their record appears in the STARS Counselor Portal.